Your speakers can be in different places and still feel part of one event. JPC coordinates remote presenters, rehearsals, session changes and the online viewing experience from Melbourne.
For a fully virtual event, the screen is the venue. People need to know when to join, what to expect and how to take part. We start with the event format and audience, then scope the production, presenter preparation and platform requirements.
01
Virtual conferences with multiple sessions
A virtual conference needs a clear plan for session changes, breaks and speaker handovers. Share the agenda, number of concurrent sessions and presenter locations. We can then discuss the crew, technical operation and session links needed for the proposed format.
02
Remote speakers, prepared before the day
A guest’s camera, microphone, connection and surroundings affect the audience experience. Build time into the schedule for technical checks and a rehearsal. Agree who cues each speaker, receives presentation files and handles a late change.
03
Virtual event solutions that fit the brief
Live captions are included as standard. Access, registration, questions and replay are planned around your event. A virtual event company should explain how these will be delivered and who is responsible for them. Your JPC producer helps choose the right viewing and participation setup for your event.
A GOOD PLACE TO START
What to include in your brief.
Session timetable and any simultaneous streams
Speaker locations and remote participation
Expected audience and invitation process
Event producer, moderator and support responsibilities
Start with the purpose, audience and agenda. Identify the presenters, choose the participation format and scope the production with a producer. Allow time for preparation and a rehearsal before sending final joining instructions.
Do we need a virtual conference event agency?+
You need clear ownership of programme planning, speaker coordination, technical production and attendee support. JPC can discuss the production role and work alongside your event team or agency. We will confirm responsibilities in the scope.
Will someone help us set up the event?+
Yes. Your JPC producer guides the production plan, presenter preparation and viewing arrangements. We confirm responsibilities and inclusions before you book.
PRICE GUIDE
Know your budget before you book.
One cameraA$3,025–$3,850incl. GST · A$2,750–$3,500 ex. GST
Two camerasA$3,850–$6,600incl. GST · A$3,500–$6,000 ex. GST
Send us your date and a rough brief. We’ll help with the rest. Every production is backed by the JPC guarantee: it stays live or it’s free. How we keep it live