Breakout rooms. One event, several stages.

Each room has its own live stream, moderated Q&A, polls, word clouds, on-screen questions and announcements, attendance report and producer page. It starts with the main event’s colours, logo and holding slide, so the whole programme looks like one event.

Access belongs to the main event. People who register, are on the invite list or join with their name can open every room without signing up again. The main event’s producers run every room, so there are no separate permissions to set up or remember to remove.

Every page of the event shows the rooms as tabs, with a live marker on the rooms that are on air. Each room also has its own address, such as livestreamvideo.com.au/events/your-event/room/workshop-a, for agendas, signage and QR codes.

When the next session or the closing keynote is about to start, the producer sends a prompt to every room. Viewers see a “Join now” banner with one button to get there. Nobody is moved automatically, so no one is cut off mid-answer.

Each room broadcasting at the same time needs its own camera and encoder setup and its own Castr stream, with an optional backup. When a producer goes live, the room takes a free stream channel automatically. We plan crew, encoders and streams per room and confirm how many can run at once on your streaming plan.

Each room records who watched and for how long. The registration list adds up each person’s minutes across every room, so you can see who came to which sessions.